Open main menu

Posen, German Empire Civil Registration

Posen,
German Empire
Wiki Topics
Poland-00553 - Fountain of Proserpina (30365129645).jpg
Getting Started
Major Posen Record Types
Reading the Records
Additional Posen
Record Types
Posen Background
Ethnicity
Local Research Resources
Germany Record Types
Germany Background

Civil registration records are& records of births, marriages, and deaths kept by the government. In Posen, they were started 1 October 1874. German terms for these records include Standesamtsregister, Zivilstandsregister, or Personenstandsregister. They are an excellent source for information on names and dates and places of births, marriages, and deaths. These records are kept by the civil registrar (Standesbeamte) at the civil registry office (Standesamt). Study these links to learn what information can be found in them:


For a comprehensive understanding of civil registration, study the article Germany Civil Registration.

Privacy Laws

Since 2009, birth records have been public after 110 years, marriages after 80 years and deaths after 30 years. A direct relationship (direct descendants and direct ancestors) to the subject of the record sought will be required in cases where the required time period has not yet elapsed. Even then, the records may be accessible if it can be shown that all "participating parties" have died at least 30 years ago. Participating parties are both parents and the child in birth records, and both spouses in a marriage.

Finding Civil Registration Records

In this region, part of Germany which was lost to other countries after World War II, many records, both church/parish registers and civil registration records, were damaged, destroyed, or misplaced.

1. Online Records

Ancestry.com can be searched free of charge at your local Family History Center.

2. Locating Records at the Family History Library

Try to find records in the collection of the FamilySearch Library. Many microfilms have been digitized for online viewing. Gradually, everything will be digitized, so check back occasionally. Some have viewing restrictions, and can only be viewed at the Family History Centers near you, and/or by members of supporting organizations. To find records:

a. Click on the Places within Germany, Preussen, Posen drop-down menu and select your town.
b. Click on the "Civil registration" topic. Click on the blue links to specific record titles.
c. Choose the correct record type and time period for your ancestor. "Geburten" are births. Heiraten are marriages. "Verstorbene" are deaths.
d. Some combination of these icons will appear at the far right of the microfilm listed for the record. FHL icons.png. The magnifying glass indicates that the microfilm is indexed. Clicking on the magnifying glass will take you to the index. Clicking on the camera will take you to an online digital copy of the microfilm.

3. Archives

Several different archives have civil registration records. In fact they are "all over the place", literally. There are several "finding aids" that help with locating them.

Online Finding Aids and Databases

Civil Registration information in Berlin and Poland

Standesamt I Berlin officially holds the civil registration information for the former areas of Germany.

Standesamt I Berlin
Rückerstrasse 9
10119 Berlin
Germany


Holding Lists Provided by Archives

You can also consult holding lists and use search engines to search which records might be held at each archive. Brief inquiries by email about whether a record group for your locality and time period is available at that archive are generally honored..


DZfG Leipzig

German Central Office for Genealogy
State Archives Leipzig
Schongauerstraße 1
04328 Leipzig
Germany

Email: poststelle-l@sta.smi.sachsen.de
Telephone: 0341 / 255-5500

GStA Berlin

Secret State Archives Prussian
Geheimes Staatsarchiv Preußischer Kulturbesitz
Cultural Heritage Archivstraße 12-14
14195 Berlin
Germany

Email: gsta.pk@gsta.spk-berlin.de
Phone: 030/266 44 75 00
Fax. 030/266 44 31 26


Poland

Writing a Letter to Archives

How to write a letter: Detailed instruction for what to include in the letter, plus Polish translations of the questions and sentences most frequently used are in the Poland Letter Writing Guide.
In some cases, the records are held in archives in Germany. You can communicate with German archives in English.

Melderegister

Since 1874, there is an official registration of residential addresses in Germany. These data were collected by the police stations. They are kept in the civil registration office. Some offices keep them historically from their start. Other offices destroyed records for people once they died.

These registration cards were available for each respective householder. Noted on the card were his wife and any children, dates of marriage or death, and a history of resident addresses. The value of these cards is their use to determine which civil registration office might hold birth, marriage, and death certificates for the family members.

Follow the German Letter Writing Guide, and use questions 16 and 17 to request these records.

4. Compiled and Published Secondary Sources

Caution sign.png

Compiled genealogies and published genealogies are secondary sources, not original or primary sources.

As such, they are subject to human error through translation or transcription errors, mistaken interpretations, and opinion decisions of another researcher.

You should make every effort to base your research on the actual, original records or their digitized images.

Town Genealogies (Ortssippenbuch or Ortsfamilienbuch)

See the class Online Ortsfamilienbücher at Genealogy.net and the Wiki article, Germany Town Genealogies and Parish Register Inventories on the Internet. Published town genealogies, Ortssippenbuch (town lineage book) or Ortsfamilienbuch (town family book), generally include birth, marriage, and death data for all persons found in the local records during a specified time period, compiled into families based on the opinion of the author. If one is available, it should only be used as an index or guide to finding the original records. They usually contain errors. Always verify their information in original records.

Finding an OFB

  • Click here to see OFBs at GenWiki. These are indexed and searchable. OFB Instructions.
  • A bibliography of OFBs held by the Central Office for Person and Family History, and available in their archive in Frankfurt am Main-Höchst, is listed here. You can arrange for copied pages to be sent to you for a fee or donation. Use the "Find" function on your keyboard to search the bibliographies, as they are not alphabetical.

Reading the Records

German Records

  • It's easier than you think! You do not have to be fluent in French and German to use these records, as there is only a limited vocabulary used in them. By learning a few key phrases, you will be able to read them adequately. Here are some resources for learning to read German records.
German Genealogical Word List
  • These video webinars will teach you to read German handwriting:

Latin Records

Records of the Catholic church will usually be written in Latin:

Polish

Because Posen is now in Poland, some records might be in Polish.

Search Strategy

  • Search for the relative or ancestor you selected. When you find their birth record, search for the births of their brothers and sisters.
  • Next, search for the marriage of their parents. The marriage record will have information that will often help you find the birth records of the parents.
  • Search the death registers for all known family members.
  • The marriage certificate will show the birth date, birth place, and parents of the bride and the groom.
  • Repeat this process for both the father and the mother, starting with their birth records, then their siblings' births, then their parents' marriages, and so on.
  • If earlier generations (parents, grandparents,