New York City Vital Records

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New York City Records
800px-Mulberry Street NYC c1900 LOC 3g04637u edit.jpg
Boroughs
New York City Records

Vital Records[edit | edit source]

See also:

   How to Find Information about New York Ancestors
 

New York CITY:
1. New York City Birth Information
2. New York City Marriage Information
3. New York City Death Information
New York State:
4. NY State Birth Information
5. NY State Marriage Information
6. NY State Death Information

New York City Municipal Achives

The Italian Genealogical Society, with the assistance of the NYC Municipal Archives, has been placing indexes to NYC records online, free of charge to the public. See the following:

  • Vital Records Index for NYC
  • Indexes to Naturalizations for NYC
  • The Family History Library has microfilms of some New York City births to 1909, deaths to 1919, and indexes to both to 1965. The New York Public Library has the indexes to the present, but it does not search them in response to mail or telephone inquiries. Birth records to 1909 and death records to 1948 for the five boroughs of New York City are at the New York City Municipal Archives.

    New York City Birth Records[edit | edit source]

    Birth records from as early as 1847 (depending on the borough) to as late to 1909 are held at the New York City Municipal Archives. They are also available on microfilm at the Family History Library. Birth records from 1909 to the present can be obtained from the New York City Department of Health ($).

    Microfilms at the Family History Library include:

    Birth Records
    All Boroughs (All of New York City)
    Birth index books

    1881–1965 (a D means Delayed, and a S means Special. An entry with one of these codes means that the certificates must be ordered from the NYC Municipal Archives.)

    Family History Library films 1322457–86 (only for Manhattan and Brooklyn from
    1881–1897)

    Bronx (Bronx County)

    Birth records 1898–1909 30 Family History Library films beginning with film 2022836
    Wakefield births 1890–1895 Family History Library film 1398783
    Westchester births
    1881–1895
    Family History Library film 1398783

    Brooklyn (Kings County)

    Birth card index 1866–1897 34 Family History Library films beginning with film 1324701
    Birth returns 1866–1868,
    1870–1906
    104 Family History Library films beginning with film 1380499
    Birth register 1869 Family History Library film 1315322 item 2


    Births 1847–1851, 1880–1895 (years vary) for the towns of Flatbush, Flatlands, Gravesend, New Lots, and New Utrecht are found in the FamilySearch Catalog Place Search under NEW YORK, KINGS, [TOWN] - VITAL RECORDS.

    Manhattan (New York County)

    Birth records card index
    1830–1865
    19 Family History Library films beginning with film 1378956
    Birth returns card index
    1866–1897
    153 Family History Library films beginning with 1323501
    Birth registers 1846–1848,
    1851–1873
    (missing Liber 3, 1854–1856, E–Z,
    and Liber 4, 1856–1857 A–J)
    Birth returns 1866–1897 393 Family History Library films beginning with film 1322001
    Birth records 1898–1909 8 Family History Library films beginning with film 1953076

    One study concludes there was a significant amount of under-registration of births in Manhattan. In 1855, 13% were recorded; in 1875, 33%; in 1896, 35%; in 1935, 80%; and by 1955, 91%.[1]

    Queens (Queens County)

    Birth records 1898–1909
    21 Family History Library films beginning with film 1992977

    Births 1847–1898 (years vary) for the towns of College Point, Far Rockaway, Flushing, Jamaica, Long Island City, Newtown, Richmond Hill, Rockaway, and Whitestone are listed in the FamilySearch Catalog Place Search under NEW YORK, QUEENS, [TOWN] - VITAL RECORDS

    Staten Island (Richmond County)

    Birth index 1600–1900s
    Family History Library films 539053–71
    Birth index 1847–1897 Family History Library films 1324935–37
    Birth records 1898–1909 10 Family History Library films beginning with film 1984042

    Births 1847–1853, 1881–1897 (years vary) for the towns of Castleton, Edgewater, Middletown, Northfield, Port Richmond, Southfield, Tottenville, and Westfield are listed in the FamilySearch Catalog Place Search under NEW YORK, RICHMOND, [TOWN] - VITAL RECORDS

    New York City Death Records[edit | edit source]

    Online Records[edit | edit source]

    Death records from as early as 1795 (depending on the borough) to 1948 are held at the New York City Municipal Archives. They are also available on microfilm at the Family History Library. Death records from 1948 to the present can be obtained from the New York City Department of Health ($).

    • 1795 - "New York City Deaths," The New York Genealogical and Biographical Record, 1795: Vol. 81, No. 3 (Jul. 1950):146-155; 1795: Vol. 81, No. 4 (Oct. 1950):203-206. Digital version at New York Family History ($); FHL Book 974.7 B2n v. 81.
    • 1795-1820 - Scott, Kenneth. "Early New York City Coroner's Reports," The New York Genealogical and Biographical Record, 1795-1798: Vol. 119, No. 2 (Apr. 1988):76-79; 1802-1805: Vol. 119, No. 3 (Jul. 1988):145-150; 1806-1807, 1819: Vol. 119, No. 4 (Oct. 1988):217-219; 1819: Vol. 120, No. 1 (Jan. 1989):18-20; 1819-1820: Vol. 120, No. 2 (Apr. 1989):88-92. Digital version at New York Family History ($); FHL Book 974.7 B2n v. 119. Records from 1808 to 1818 have not been located.

    A vaulable tool to search for death records in the five boroughs is One-Step Webpages by Steve Morse.It includes indexes for: Brooklyn, 1862-1890; Brooklyn and Manhatten, 1891-1897; All boroughs, 1898-1948.

    All Boroughs
    (All of New York City)
    Death index books 1888–1965 Family History Library films 1324914–31 (only for Manhattan and Brooklyn from 1888–1897)

    Bronx (Bronx County)

    Death records 1898–1919
    91 Family History Library films beginning with film
    1322702
    Wakefield deaths 1878–1881,
    1890–1895
    Family History Library film 1398783
    Westchester births 1887–1895 Family History Library film 1398783

    Brooklyn (Kings County)

    Death ledger card index 1848–1866
    Family History Library films 1378813–19
    Death certificate index 1862–1898 78 Family History Library films beginning with film
    1378830
    Death records 1847–1853,
    1857–1861
    Family History Library films 1315321–22
    Death register 1847–1853,
    1857–1858
    Family History Library films 447542
    Death certificates 1862–1897 339 Family History Library films beginning with film
    1323651
    Coroner's reports 1897–1914 16 Family History Library films beginning with film
    1435709
    Death certificates 1898–1920 Family History Library films 1324001–342
    Coroner's reports, death records
    1898–1916
    Family History Library films 1435700-08
    • Deaths 1847–1851, 1880–1895 (years vary) for the towns of Flatbush, Flatlands, Gravesend, New Lots, and New Utrecht are found in the FamilySearch Catalog Place Search under NEW YORK, KINGS, [TOWN] - VITAL RECORDS

    Manhattan (New York County)

    Death certificates card
    index 1868–1890
    4 Family History Library films beginning with film 1324809
    Death registers 1795,
    1801–1804, 1808,
    1811–1865
    Family History Library films 447544–68 (by first letter of
    surname)
    Death certificates
    1866–1919
    1,069 Family History Library films beginning with film 1323352
    Cholera cases 1866 Family History Library films 1324501–502
    Coroner inquests
    1797–1820, 1862–1864,
    1868–1918
    9 Family History Library films beginning with film 514332
    Coroner inquests
    1823–1898
    101 Family History Library films beginning with film 1318155
    Coroner reports 1839 Family History Library film 1255743
    Bodies-in-transit
    1859–1894
    3 Family History Library films beginning with film 1671686

    Queens (Queens County)

    Death certificates 1898–1919
    Family History Library films 1323384–472

    Deaths 1847–1898 (years vary) for the towns of College Point, Far Rockaway, Flushing, Jamaica, Long Island City, Newtown, Richmond Hill, Rockaway, and Whitestone are listed in the FamilySearch Catalog Place Search under NEW YORK, QUEENS, [TOWN] - VITAL RECORDS

    Staten Island (Richmond County)

    Death index 1600–1900s Family History Library films 539053–71
    Death register card index 1847–1897 Family History Library films 1324932–34
    Death certificates 1898–1920 Family History Library films 1322793–81

    Deaths 1847–1853, 1881–1897 (years vary) for the towns of Castleton, Edgewater, Middletown, Northfield, Port Richmond, Southfield, Tottenville, and Westfield are listed in the FamilySearch Catalog Place Search under NEW YORK, RICHMOND, [TOWN] - VITAL RECORDS.

    You can obtain New York City birth (1910 to the present) and death (1949
    to the present) certificates for a fee from:

    New York City Department of Health
    Bureau of Vital Records
    125 Worth Street, Room 133
    New York, NY 10013-0046
    Telephone: 212-788-4500
    Internet: http://www1.nyc.gov/site/doh/about/about-doh.page

    Mailing Address:
    Division of Vital Records
    City of New York, Department of Health
    P.O. Box 3776
    Church Street Station
    New York, NY 10007

    For birth records through 1909 and death records through 1948, write to:

    New York City Department of Records
    and Information Services

    Municipal Archives
    31 Chambers Street, Room 103
    New York, NY 10007
    Telephone: 212-788-8580 or 212-566-5292
    Fax: 212-385-4253
    Internet: http://www1.nyc.gov/site/doh/index.page

    New York City Birth and Death Records are available using a credit card. Write to the New York City Department of Health, 125 Worth Street, New York, NY 10013. A "Hotline" telephone number, 212-788-4505, is available for information and for ordering birth and death certificates using a credit card. You can order birth records from 1910 to the present or death records from 1949 to the present. Using a credit card the cost is $15.00. Five to seven business days are required for delivery. You can also order by sending a fax of the application to 212-962-6105. They can fax a copy of the application to your fax machine. The fee is also $15.00. Five to seven business days are required for delivery.

    The records are not available for genealogical purposes and are subject to certain other restrictions.

    All other local registrars sent copies of their records to the State Department of Health. Most New York deaths after 1962 are in the Social Security Death Index.

    • Barbara Kronman, Guide to New York City Public Records, 4th ed. (New York: Public Interest Clearinghouse, 1992). FHL Book 974.71 A3k. Includes chapters on city government, courts, libraries, and personal information. Shows how to obtain vital records, name change records, and naturalizations.

    New York City Marriage Records[edit | edit source]

    Marriage records from as early as 1848 (depending on the borough) to 1937 are held at the New York City Municipal Archives. They are also available on microfilm at the Family History Library. A digital version of the Family History Library's guide to New York City marriages is available at FamilySearch Digital Library. Marriage records from 1929 to the present can be obtained from the City Clerk of New York City ($). NYC Marriage & Death Notices 1857-1868 can be found at The New York Society Library.

    A bride and groom index is available through One-Step Webpages by Stephen P. Morse. The groom index includes: Manhatten, 1866-1907; Brooklyn, 1864-1907; All Boroughs, 1908-1937. The bride index includes: Manhatten, 1866-1937; Brooklyn, 1871-1918, 1928-1937; Queens, 1905-1937; Bronx, 1899-1937 and Richmond, 1898-1937.

    • 1833-1834 - Christoph, Peter R. "Marriages Solemnized by Gideon Lee, Mayor of New York City, 1833-1834," The New York Genealogical and Biographical Record, Vol. 110, No. 2 (Apr. 1979):111-113. Digital version at New York Family History ($); FHL Book 974.7 B2n v. 110.

    Marriage Licenses and Certificates[edit | edit source]

    For marriage records for Manhattan, Brooklyn, and Richmond through 1937, write:

    New York City Department of Records
    and Information Services

    Municipal Archives
    31 Chambers Street, Room 103
    New York, NY 10007
    Telephone: 212-788-8580 or 212-566-5292
    Fax: 212-385-4253
    Website

    Pre-1938 New York City marriages, some as early as 1830, are found at the Municipal Archives. The Family History Library has microfilmed marriages of:

    All Boroughs All of New York City
    Groom marriage index books 1888–1937 (to Health
    Department marriages but
    not City Clerk marriages)
    12 Family History Library films beginning with film 1543903 (only for Manhattan from 1888–1893,
    and only for Manhattan and Brooklyn from 1894–1897)

    Some eighteenth-century New York City marriage licenses survive and have been published:

    • 1770s-1780s - Kelby, Robert H. "New York Marriage Licenses," The New York Genealogical and Biographical Record, Surnames A-D: Vol. 46, No. 3 (Jul. 1915):279-289; Surnames D-H: Vol. 46, No. 4 (Oct. 1915):337-342; Surnames H-L: Vol. 47, No. 1 (Jan. 1916):68-72; Surnames L-R: Vol. 47, No. 2 (Apr. 1916):176-185; Surnames R-W: Vol. 47, No. 3 (Jul. 1916):286-296. Digital version at New York Family History ($); FHL Book 974.7 B2n v. 46-47. Internet Archive has digitized Vol. 46, but not Vol. 47.[2]

    Bronx (Bronx County)

    Bride marriage indexes 1898–1937 4 Family History Library films beginning with film
    1983782
    Health Dept. Groom index 1898–1937 Family History Library film 1976292–93
    Health Dept. marriage certificates
    1897–1938
    Family History Library film 1939720

    Brooklyn (Kings County)

    Health Dept. marriage certificates
    1866–1937
    203 Family History Library films beginning with film 1543711
    Manhattan
    New York County
    Marriage register 1823–1853
    (Mariners' Church)
    Family History Library film 017785 item 5
    Mayor's marriage records and index
    1830–1854
    Family History Library film 017776
    Marriage register and index
    1829–1887
    Family History Library films 1671673–85
    Health Dept. marriage records and indexes 1866–1937 1447 Family History Library films beginning with
    film 1522995
    Marriage indexes 1898–1937 4 Family History Library films beginning with film
    1983782

    Queens (Queens County)

    Health Dept. groom index 1881–1937, bride index 1905–1937, marriage certificates 1898–1937
    56 Family History Library films beginning with film 1908328
    Marriages 1847–1897 (years vary) for the towns of Far Rockaway, Flushing, Jamaica, and Newtown Listed in the FamilySearch Catalog Locality Search under NEW YORK, QUEENS, [TOWN] - VITAL RECORDS

    Staten Island (Richmond County)

    Marriage index and records
    1600s–1900s
    Family History Library films 539053–71
    Marriages after 1937 In the borough offices of the city clerk

    City Clerk Licenses[edit | edit source]

    For marriages between 1908 and 1929, there is a source of more detailed genealogical information than the certificates issued by the Department of Health: the "Application, Affidavit, and License" records issued by the Clerk's office in each borough.

    Unique information[edit | edit source]

    Not in regular certificates, this additional information can be found in clerk's licenses:

    • Bride’s occupation (sometimes includes employer name and address for both spouses, too)
    • Specific town of birth for bride and groom
    • Country of birth for each spouse's parents
    • Addresses of Witnesses (possible family members)
    • Names of former spouses, living or dead
    • If divorced, lists when and where divorce or divorces were granted
    • 3 different sets of handwriting (helps with legibility or creative spelling issues)
    Document parts[edit | edit source]

    A typical Marriage License includes three parts:

    • Affidavit for License to Marry. If they could write, the bride and groom usually filled out this form — an exciting primary source document in their handwriting. The form contains the unique information described above. On the reverse side of the affidavit is the Certificate of Consent, signed by parents or guardians of minors who wished to marry.
    • Marriage License. The information is similar to that of the affidavit. The City Clerk signed this form, empowering authorized persons to marry the applicants. Attachments, such as the divorce decree for the first marriage, birth certificate, and baptismal certificate, can sometimes be found with licenses. (Attachments will be photocopied with licenses found at the NYC Municipal Archives. However, it is not the policy of the City Clerk to photocopy attachments or otherwise provide them to researchers.)
    • Marriage Certificate. This is the City Clerk's marriage certificate, not the Health Department's marriage certificate. The person who performed the marriage was instructed to return the signed license and certificate to the City Clerk for filing.
    Search instructions[edit | edit source]

    The index to these licenses is free online at the Internet Archive thanks to Reclaim the Records. In the NYG&B Newsletter, Leslie Corn recommends this search process:

    • If possible, determine the exact marriage date and location/borough. Searching the Health department certificate indexes is a good first step, although you may not always find a certificate to match to a clerk's license.
    • Determine the borough(s) to search: licenses were supposed to be filed in bride's county of residence, but may be in a different county (such as where the marriage certificate was registered). Also, Bronx licenses were issued in Manhattan until 1914 (when Bronx county was created).
    • Determine the year and month(s) to search: licenses were usually filed immediately before the marriage certificate date, but could sometimes be weeks or months ahead.
    • Determine a volume: each volume in the free online index is for both a specific year and specific borough.
    • Search within a volume: each volume is organized in increments of 2-4 months and then, within that increment, by the first two letters of the surname (groom on the left side of a page, bride on the right side).
    Request a copy[edit | edit source]

    Currently microfilm copies of New York City marriage licenses are not available at any library. All requests must be made to NYC Records & Information Services (for licenses prior to 1949) or the Office of the City Clerk (after 1949). Instructions and links for each option are on the website. If you require a marriage certificate for legal purposes, please follow the special instructions on the website.

    Other New York City Records of Marriages and Deaths[edit | edit source]

    Newspapers[edit | edit source]

    For New York City's five boroughs and some other counties, many newspaper notices of births, marriages, and deaths have been published. See New York Newspapers for a partial list. In the Place Search of the FamilySearch Catalog, these notices are listed under:

    NEW YORK, [COUNTY], [TOWN] - NEWSPAPERS
    NEW YORK, [COUNTY], [TOWN] - OBITUARIES

    Different jurisdictions[edit | edit source]

    Check also under the state and county levels.

    Religious institutions[edit | edit source]

    Some church marriage records have been published or have been microfilmed for the five boroughs. An example from the Family History Library collection is:

    New York City Divorce records[edit | edit source]

    Divorce records may be obtained from the County Clerk in the County where the divorce decree was granted. For information on how to obtain a copy of a divorce record in New York City boroughs:

    • New York County, Manhattan call (646) 386-5955.
    • Kings County Brooklyn call (718) 643-5894.
    • Queens County call (718) 298-0601
    • Bronx call (718) 590-3638
    •  Staten Island call (718) 390-5389

    (The Office of the County Clerk does not have a web site.)

    References[edit | edit source]

    1. Peter M. Rinaldo, "Nineteenth Century New York City Birth Records," The New York Genealogical and Biographical Record, Vol. 118, No. 1 (Jan. 1987):27-29. Digital version at New York Family History ($); FHL Book 974.7 B2n v. 118. Rinaldo determined these stats by searching for birth records of infants for whom death records exist.
    2. WeRelate contributors, "Source:New York Genealogical and Biographical Record (New York Genealogical and Biographical Society)," in WeRelate, http://www.werelate.org/wiki/Source:New_York_Genealogical_and_Biographical_Record_%28New_York_Genealogical_and_Biographical_Society%29, accessed 8 February 2012.